Response to the Board’s letter of July 1st 2023
CONCERNING “IMPORTANT MESSAGE FROM TVA BOARD” : MANAGEMENT CHANGE
Update - Petition Served July 7th for a special meeting, but still no acknowledgement from the Board about our concerns
First the Board had access to the contact information with Swiss Time for the last 23 years and Swiss Time sent the contact information to the New Management company soon after the Board made the decision. The Board has no excuse for the delayed communication to Owners.
Second the Board did not follow the process that is defined in their RFP.
The timeline in the RFP
Proposals should be submitted no later than 5:00 pm PST. May 26th, 2023
Bidder’s conference with the Board of Directors. June 5th – 9th, 2023
Board anticipates notifying the successful bidder on or before. June 16th, 2023
Conduct contract negotiations, expectations and details. June 19th – June 22nd, 2023
Source: “Request for Proposal (RFP) for Management Services forTyrolian Village Association (TVA)”, see download section at bottom of Contact Us page.
Public Records of winning bidder showed they were not a formed entity until June 20th 2023 which is 25 days after proposals were due and 2 days before the award meeting.
ENTITY INFORMATION
Entity Name:ALPENHOF MANAGEMENT SERVICES, LLCEntity Number:E32767122023-7
Entity Type:Domestic Limited-Liability Company (86)Entity Status:Active
Formation Date:06/20/2023 NV Business ID:NV20232818051
Termination Date:
Perpetual
Source Nevada Business Portal which is a part of the Nevada Secretary of State's website. Here is the URL https://www.nvsilverflume.gov/
Owners at the meeting informed us the proposal was submitted at the June 23rd 2023 meeting.
Most concerning is we have also been informed of potential conflict of interest that was not properly disclosed before the vote took place. We cannot confirm this and only the Board can.
Ask the board to hold an emergency meeting so we can get answers sooner rather than later. Any decision can be reversed per the RFP. See “Termination/Transition” Section page 10 in the RFP
We request the board be prepared to discuss answers the below questions and any other questions that might arise from answers provided.
1. What criteria and metrics were used to base the decision?
2. What relevant experience does the winning company have?
3. When was the company founded and business license obtained?
4. Was the winning company incorporated when it submitted a bid?
5. Was the winning bid submitted by the publicly published due date?
6. Is there any conflict of interest with any sitting board member and the winning company that would have required a board member to sit out the vote?
recorded by
Kelly Coffey
1314 St, Gallen Ct.
Management Change
Update - Petition Served July 7th, But still no acknowledgement from the Board about our concerns
Some of us were not surprised that the Board did not renew Swiss Time’s contract because we heard of efforts to make Vojko a scapegoat for the Board to justify changes. He is being blamed for the TRPA issues and that there was a hidden account, even though the dividend was paid out every year since the inception and the asset grew during that time. (Total positive for TVA $500K)
Many of you have reached out expressing a desire to do something.
We can serve a petition to the board asking for an emergency board meeting where owners can ask questions concerning the decision.
The petition will be completed over DocuSign that will be sent to you electronically.
The board needs to be transparent and accountable for their decisions that impact us, the owners of the HOA.
When an owner attended the meeting, he asked if owners could ask questions. He was met with the comment “We will not be taking questions from the peanut gallery.” Owners should not support this kind of behavior from elected Board members. .
Update - Petition was completed. Thank you for your support.
Regards
Kelly Coffey
1314 St. Gallen Ct.